Contrary to file sharing and storage solutions like Dropbox that only encrypt your files during the uploading process secure data rooms protect every document that is transferred between servers or in storage. This is crucial to prevent hackers from having access to the information in case it gets lost.
However it is crucial to keep in mind that most data rooms are only as secure as the security measures put in place by the server hosting them. So although encryption of data in rest is essential, it’s not enough to guarantee total security. It is https://wedataroom.com/sharefile-citrix-systems/ also worth determining if the virtual data room’s security measures encrypt temporary files created when documents are downloaded to the browser. If not, it could mean that thousands of documents remain without protection on a server that can be easily compromised.
A key feature is that you can add notes to documents that can only be viewed only by the person who wrote the document. This minimizes the possibility that third parties will be able to view confidential information, and also improves collaboration during due diligence. Secure datarooms have dynamic watermarks that are updated in real-time, preventing uninvited sharing of files. They can be used to trace the origin of a file if it is exposed.
In the end, ensure that the virtual data room is in line with industry-standard security practices by checking whether it has ISO 27001 certification or other similar assurances. Choose a data room with robust encryption and detailed reporting on access and activity.
